We kindly request that you take the time to read this document carefully and thoroughly before you submit your unique and compelling ultrasound case to our esteemed platform. It is essential that you understand all aspects of the guidelines provided herein to ensure a smooth submission process.
We sincerely appreciate your decision to consider our platform as the ideal venue for submitting and showcasing your intriguing ultrasound case, which will have the opportunity to be viewed by a significantly larger community of ultrasound professionals from across the globe. Engaging with a wider audience not only enhances the dissemination of knowledge but also fosters collaboration and innovation within the field of ultrasound. This exchange of ideas and experiences can be invaluable in advancing clinical practices and improving patient care.
Within the context of this document, we will consistently use the term ‘authors’ to refer specifically to the ultrasound professionals who are submitting their interesting case to our platform for consideration. It is important to clarify that the authors must be qualified ultrasound professionals, which means they should be adequately trained ultrasound specialists. These individuals should utilise ultrasound as their primary tool in clinical practice or incorporate it as an integral component of their broader scope of professional practice. Furthermore, it is vital that all cases submitted have been personally examined by the author or that the author has been directly involved in the ultrasound examination(s) and the patient’s clinical diagnostic journey within their respective department or hospital setting. This ensures that the cases presented are not only relevant but also reflect the author’s firsthand experience and expertise.
It is the responsibility of the author to read, comprehend, and fully comply with all the information presented in this guide. Any failure to adhere to these guidelines could result in our inability to publish your interesting case. At sonohive.com, we reserve the right to accept or decline the publication of any case based on the professional assessment of our expert reviewers. This decision will be grounded in their evaluation of the accuracy, validity, and relevance of the submitted case in relation to our platform and its broader audience. Therefore, it is crucial that you pay close attention to the submission requirements to avoid any potential issues.
Wherever feasible, we will strive to correct or restructure your submission to fit the specific format required on our platform. Nevertheless, it is important to note that we may reject any submission that contains an excessive number of grammatical errors or fails to align with the standards outlined on our platform. We encourage authors to proofread their submissions carefully and ensure that they meet the necessary criteria before sending them to us.
The author must adhere strictly to the prescribed submission format and ensure that all images provided are authentic ultrasound images (sonograms) that were obtained from the examination being submitted. This is essential to maintain the integrity of the cases presented and to uphold the high standards we strive for on our platform. The authenticity of the submitted materials is paramount, as it impacts the overall quality and reliability of the information shared with our audience.
We hold the confidentiality of our patients in the highest regard. Therefore, the author must guarantee that all submitted cases are thoroughly anonymized. No identifiable information should be included in any part of the submission, which encompasses the sonograms, clinical details, and the patient’s history. This means that any names, dates, or other identifying details must be carefully removed or altered to ensure complete anonymity. Any failure to comply with this requirement may lead to a rejection of the submission by our team, as we are committed to protecting patient privacy and adhering to ethical standards in medical practice.
It is absolutely mandatory for authors to refrain from acquiring cases, images, or clinical information from other platforms. This is true unless explicit written consent has been provided by the owner(s) of the case and has been subsequently submitted to and approved by us. Such measures are in place to protect the rights of all parties involved and to ensure that the integrity of the submitted cases is maintained. We take intellectual property rights seriously and expect our authors to do the same.
We want to make it clear that the full name and institutional affiliation of the author will be published on the case page of our platform (sonohive.com) as a means of recognizing and giving due credit to the submitting author. The submitting author must ensure that they have included all contributing authors’ names as part of the submission process and that express consent has been obtained from those individuals for their inclusion. This recognition is important not only for the authors but also for the credibility and transparency of the cases presented on our platform.
It is important to highlight that sonohive.com cannot verify the professional qualifications of any author. Our acceptance of an author’s case for publication should not be interpreted as an endorsement or validation of the author’s clinical expertise or professionalism. Exceptions to this may be applicable only to our verified sonohive reviewers and ultrasound experts, whom we work with directly in collaboration. We encourage authors to take pride in their qualifications and to submit cases that reflect their expertise accurately.
Additionally, sonohive.com does not engage in the sale of ultrasound images or any form of information. Consequently, all materials, including sonograms and case information, provided to us are intended solely for academic and educational purposes. It is imperative that the images featured on our platform are not downloaded or stored without obtaining specific written permission from us. This policy is in place to ensure that the materials are used appropriately and that the rights of the authors are respected.
While we will conduct a review of the submitted cases and the quality of sonograms to the best of our capabilities, it is important to understand that sonohive.com cannot guarantee 100% verification of these aspects. We strive for excellence and accuracy but must acknowledge the limitations inherent in the review process. Some cases featured on our platform have been performed by our experts, and the clinical circumstances surrounding these cases have been confirmed. However, it is crucial to understand that this does not establish any superiority over other cases submitted by ultrasound professionals from around the world. Instead, it simply indicates that we, at sonohive.com, are aware of the origin of these specific cases and have taken additional steps to confirm the findings presented.
We reserve the right to amend and update this document at any time as we see fit, in accordance with governing laws and requirements presented to us. Should any updates occur, we will communicate this information promptly via email to our subscribed users, ensuring that you stay informed about any changes that may impact the submission process. It is our commitment to keep our authors and contributors informed and engaged, so please ensure that your contact information is up to date to receive these important updates. Thank you for your attention and cooperation.
The document outlines the guidelines and terms for authors submitting ultrasound cases to Sonohive, emphasising the necessity for authors to be qualified ultrasound professionals and the importance of adhering to submission standards, including patient anonymity and original case integrity. It further stipulates the publication rights Sonohive retains, the responsibilities of authors regarding consent and identifying information, and warns against the use of unauthorised materials. It also indicates that while cases will be reviewed for validity, acceptance does not validate the author’s professional qualifications, and updates to the guidelines may occur.
Key Points
- Authors submitting cases to Sonohive must be qualified ultrasound professionals involved in the clinical examination process.
- All submissions must comply with strict guidelines to avoid rejection, particularly in format and grammar.
- Submissions must include only original ultrasound images taken by the author, ensuring no identifiable patient information is disclosed.
- Written consent is required from case owners if materials from other platforms are utilised in submissions.
- The guide emphasises the importance of crediting all contributing authors and obtaining their consent for submission.
- Sonohive does not verify the qualifications of authors but will publish approved submissions to maintain academic integrity.
- Updates to the author guidelines may occur, and these changes will be communicated to subscribed users.